event planning

Welcome to Hayles Creative Elements – a full service event planning agency.
The brainchild of Tanya Hayles, accomplished event industry veteran and
noted blogger, Hayles Creative Elements has already made its mark in a
short period of time.

With a thriving client list that includes both private individuals and
corporate entities like NBA All Star Weekend and Blavity, Hayles Creative
Elements is quickly becoming the one stop shop for all things creative.

Whether it’s event planning, hosting or writing – for your next big
project, sit back and enjoy the moment. Take shelter under our umbrella and
let Hayles Creative Elements handle all of the details.

Milestone events mark significant times in our lives. Weddings, birthdays, community events— there’s always something worth celebrating. For momentous dates like these, a well versed event planner is fundamental in bringing your vision to life.

Our work is specifically tailored for each event and client. Like living breathing organisms, no two events are alike.  Your first consultation allows us to understand both your vision and your needs.

There is a plethora of planners out there, so what sets us apart from the rest? It’s not about time or money – but the fit. You must be able to freely communicate, ask questions, and voice your concerns with any and all of your vendors. With Hayles Creative Elements we will convey your story craftily and be attentive, flexible and available to assist with your creative needs.

Your event, our working relationship, and our personal and business integrity is of utmost importance. We will work with your budget to ensure that you keep on track of meeting all your goals.

At Hayles Creative Elements we will be your planner, your advisor, your advocate, your cheerleader, your coach and confidant.

With over 15 years of event planning experience – we can help you with many of the following event components including:

  • Venue
  • Staffing
  • Rentals
  • A/V
  • Budget
  • Marketing/Social Media
  • Specialty Items

Types of events

Weddings

There is no truer cliché than your wedding day being the most important day of your life. It’s imperative to have your day in the hands of people who care about you, your family, and your guests from sunrise to the last toast.

natasha_rick_wedding1

Hiring a wedding and event planner is a great investment. A planner grants you the peace of mind needed knowing that the small – and some of the big – details are handled by someone else. All you have to worry about is arriving to the ceremony and getting married! The serenity, support and assurance is well worth it.

From the ceremony to the end of the reception, to the florists, invitations, caterer and all other  event vendors, we will guide you through your wonderful journey. In order to tie all the pieces together, your planning could start from the engagement announcement or a few months before you say I do!

We believe the process should be as fun, memorable and stress-free as the day itself!

Social

When it comes to event coordination, we run the gamut and guarantee to bring your vision to life. From birthday parties for the little ones to adults who are still young at heart. Or perhaps you just want to celebrate —just because! Regardless of the event, it means alot to you and will mean even more to us.

Corporate

You have a brand and a purpose.  Let us take care of your event planning needs to help you put your best foot forward. From product and business launches, to industry conferences or employee retention events, you can trust your company in our hands.

Whether your guests are stakeholders, employees or customers, we will uphold your brand to the highest standards and work to ensure all components exceed your expectations.

Charity

Here at Hayles Creative Elements, we know firsthand the importance that events have on an organization’s ability to carry out their mission and fulfill their purpose.This is why volunteering for and working with charitable events and organizations continues to be a key part of the business. The benefit here is to see events from all possible perspectives. It means creating better events for you, the client, and ultimately the community you serve.

Some events include:

  • Luminato Art + Creativity Festival
  • Harry Jerome Awards
  • Light of Hope Fundraising Gala
  • Brazilian Carnival Ball
  • Heart of Fashion
  • Canadian Cancer Society Toast to Spring
  • United Way Rouge Gala
  • Ronald McDonald House ‘House Party’
We will work with you on achieving your fund and awareness raising goals while keeping your donors in mind. Having worked for non-profit and charitable organizations means we speak your language.

Work for your charitable event can include:

  • Chairing event committee meetings
  • Setting and maintaining critical path and event budget
  • Sponsorship/in-kind/donation packages
  • Media/PR/Marketing
  • Ticket sales
  • Event décor/catering/bar
  • Silent Auction or raffle
  • Volunteer management
  • Donor stewardship

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